2. Usage#

The OX Connector centrally manages users, groups, OX contexts, OX access profiles and functional accounts with the web based management system in UCS. This section shows how.

To follow the tasks, you need to sign-in to Univention Management Console (UMC) with a user account with domain administration rights. For more information, see Delegated administration for UMC modules in UCS 5.0 Manual [2].

2.1. Contexts#

OX App Suite uses contexts to collect users, groups, and resources for collaboration in a virtual space. Data from one context isn’t visible to other contexts. For more information about contexts, see App Suite Context management [5].

To view, add, update, or delete a context, you navigate to Domain ‣ OX Contexts in UMC.

Note

If you don’t want the OX Connector to manage contexts, you can manually manage them in OX App Suite, as long as you maintain the context configuration for the OX Connector in the /var/lib/univention-appcenter/apps/ox-connector/data/secrets/contexts.json.

This approach doesn’t require to share the credentials for the OX context administrator.

2.2. Users#

To enable users for OX App Suite, administrators can either create user accounts or update existing ones.

To enable a user account for OX App Suite, run the following steps:

  1. Navigate to Users ‣ Users in UMC and click to open.

To create a user account:

  1. Click Add to create a user account and select the User template open-xchange groupware account.

  2. Click Next.

  3. Fill out the required fields. To fill out more attributes, click Advanced.

  4. When finished, click Create user.

To update a user account:

  1. Click the username for the user you want to update.

  2. Go to the Apps tab and activate the Open-Xchange checkbox. The tab Open-Xchange appears.

  3. Define an email address for the user at General ‣ Primary e-mail address (mailbox).

  4. Click Save.

See also

User management in UCS 5.0 Manual [2].

2.3. Groups#

The OX Connector app adds a group to the same context as the group members. When the last group member leaves the group, the connector removes the group from OX App Suite.

To enable a group for OX App suite, run the following steps:

  1. Navigate to Users ‣ Groups in UMC and click to open.

To create a group:

  1. Click Add to create a group.

  2. On the General tab, fill out the required fields and add users as group members.

  3. Go to the OX App Suite tab and activate the Activate Group in OX.

  4. Click Create group.

To update a group:

  1. Click a group to edit.

  2. The UDM module Groups automatically enables Activate Group in OX, when you edit a group. UMC displays a notification.

    If you don’t want to enable the group, clear the checkbox Activate Group in OX on the OX App Suite tab.

  3. Click Save.

Warning

When you as administrator update a group, that already is a group in OX App Suite, and you clear the checkbox Activate Group in OX on the OX App Suite tab, the connector removes this group from OX App Suite.

To update a group from the command-line, run the following command:

$ udm groups/group modify --dn $dn_of_group --set isOxGroup=OK

To remove a group from OX App Suite:

  1. Click a group to edit.

  2. Go to the OX App Suite tab and clear the checkbox Activate Group in OX.

  3. Click Save.

To remove the group from OX App Suite through command-line, run the following command:

$ udm groups/group modify --dn $dn_of_group --set isOxGroup=Not

See also

Group management in UCS 5.0 Manual [2].

2.4. Access profiles#

The OX Connector already provides ready-to-use access profiles for OX App Suite users. Administrators can create custom access profiles in UMC in the LDAP directory module at Domain ‣ LDAP directory at the directory location open-xchange/accessprofiles/.

For limitations about plausibility verification, see No plausibility validation in access profile rights.

2.5. Functional accounts#

New in version 2.0.0.

OX App Suite shares functional mailboxes among other users in the same context.

With the UDM module oxmail/functional_account administrators can add, update or delete objects for functional accounts. OX App Suite users with the same functional account share the read status. Emails to addresses of functional accounts show up in the OX Mail view for every user where administrators granted the permission.

2.6. Resources#

OX App Suite uses OX Resources to manage resources like rooms or equipment that users can book for appointments. For more information about resource management, see App Suite Resource management [6].

To view, add, update, or delete a resource, you navigate to Domain ‣ OX Resources in UMC.